Graduate's Guide

Dear Graduate,

Congratulations on completing your degree and becoming a part of the IBA's prestigious alumni network. The following process will help you streamline the registration process for the upcoming convocation ceremony:

Note: Students who have completed their degree requirements in Fall 2022, Spring 2023 or Summer 2023 are eligible for the Convocation 2023.

Please register with the email that you are actively using and regularly check so you receive all updates regarding the convocation promptly. Also, provide an alternate email address at the time of registration.

Step 1: Check your name in the list of graduating students on the homepage of the convocation website.

Please fill in the correct information as all data submitted will be cross-checked by IBA staff.

Step 2: Click the 'Online Registration Link' and fill-up the required information. Please ensure that you fill in the correct CNIC numbers when filling out the form; otherwise, your entry may be restricted on the day of convocation.

Once the registration application is successfully submitted, the portal will generate an "E-Invitation Card" for you. Each E-Invitation Card has a unique QR code that will let you enter the premises only once. You will not be able to use a single QR code more than once. Therefore, please ensure that you do not share it with anyone else.

Note: Graduates will be receiving their E-invites after the deadline along with the verification of the data.

Please ensure that you PRINT the E-invitation for yourself and your guests for security clearance on the day of convocation as the code(s) will be scanned.

Step 3: Before registering, please ensure that all your dues are already cleared. If the online registration link does not process your request, please contact the concerned department (depending on your query, as per the portal):

Step 4: If you are unable to register due to outstanding dues/observations, please clear these dues. You will be able to complete the registration process 3-5 days after you clear the concerned dues/observation.

Step 5: Once the registration is complete, you will be able to get your E-Invitation Card.

Step 6: The Academic Regalia (Gown, Headgear & Hood) should be picked from Breakout - 8 of the Adamjee Academic Block from November 24th, 2023, to December 1st, 2023, between 3:00 p.m. and 7:00 p.m. (Including Saturday and Sunday) after a cash payment of Rs. 3100 is made (Rent: Rs.600 and Refundable Deposit: Rs. 2500).

Note: For the Under-graduates, ribbon color is blue and for the Graduate, ribbon color is maroon.

Step 7: Arrive at the convocation venue (Abdul Razzak Tabba Academic Block) at least one hour before the appointed time (kindly refer to Minute-to-Minute Program). You should arrive at the venue dressed formally and wearing the academic regalia (gown, hood and head gear) - Instructions for wearing the academic regalia will be communicated in due course.

Dress Code: Wearing the academic regalia is compulsory for all graduates attending the convocation ceremony. Graduates who are not appropriately dressed for the occasion will not be allowed to attend the convocation.

All graduates should follow the dress code mentioned below:

• For gentlemen: long-sleeved shirt with collar, tie, and long pants with dress shoes.
• For ladies: long-sleeved shirt or blouse with collar, long pants/shalwar with court shoes.
• No casual pants/jeans, t-shirts, polo shirts, or shorts.
• No slippers, sneakers, canvas shoes, sports shoes, or sandals.
• We strongly encourage you to iron your regalia for a smart and presentable look.

Note: The academic regalia looks good with a white shirt/blouse.

Returning the Academic Regalia: It is recommended that the academia regalia be returned to the gown vendor right after the ceremony. The vendor will be present on campus till 10 p.m. in Breakout - 8 of the Adamjee Academic Block on the day of convocation. You can also return the gown from 3rd December 2023 to 6th December 2023 at the main campus from 01:00 p.m. to 6:00 p.m. In case you cannot return the regalia in the dates mentioned above, you can return the regalia directly at the vendor's shop – the shop address will be communicated in due time.

Photography: An official photographer has been engaged for the purpose. Graduates are not allowed to step forward and take photographs of their peers during the convocation.

OFFICIAL BATCH PHOTOGRAPHS will be taken after you receive your scrolls at the Cricket Pavilion. You are requested to remain seated after collecting your scrolls for the batch photograph.

Photo booths will be set up in the Adamjee Foyer for the OPTIONAL FAMILY PHOTOGRAPHS that can be taken at the end of the ceremony.

Parking: The parking arrangements will be communicated via email.

Procession: It is advised that handbags/hand carries should not be carried during the procession.

Souvenirs: Souvenirs shall be promptly collected from the exit gate (Gate # 4) before leaving the venue.

Graduates' guests: During the online registration, each graduate may invite a maximum of two guests. Names, CNIC copies and particulars of these guests shall be submitted for security clearance. On the day of the convocation, it is mandatory that these guests carry their original CNICs. Any exchange of guest invitation cards with those whose names were not provided at the time of online registration will not be possible (1 guest will be primary guest and another guest will be secondary guest).

Rehearsal: It is mandatory for you to attend the rehearsal that is scheduled for Thursday, November 30th, at 3:30 p.m., at UBL Cricket Ground, Main Campus, IBA Karachi. It would help you with the awareness about the activities that would take place on the day of convocation. This rehearsal shall only be attended by the graduates and not their guests.